Email Management

Email Management for lawyers

Smokeball makes it easy for you to stay on top of your emails

Microsoft Outlook

  • Seamless integration
  • Easy-to-use toolbar in Outlook
  • Copies saved to Smokeball
  • Automatically filed into matter


  • View all emails
  • Saved back to matters
  • Easily searchable
  • No mis-addressed emails


  • Subject lines
  • Save email templates
  • Time spent on emails recorded
  • Responses saved in correct matter

The best Microsoft Office integration

In addition to automated forms in Word, Smokeball's integrated email management with Microsoft Office, you’ll be able to seamlessly collaborate with staff, organise your emails so that everything is easily accessible, reduce frustration and ultimately better serve your clients.

Smokeball's email management system works within Outlook to save every matter-related email with a cloud-based legal matter management tool, along with other documents and notes relating to that matter. That way every email you send or receive is filed correctly and saved centrally, so that it is accessible to anyone within your business. It simplifies email organisation and prevents lost or misplaced email correspondence on the best client communication platform.

email management legal software

Email sorting software to write, review and organise emails the whole team can access

A conveyancing or legal business deals with hundreds of emails per day. If you find it hard to stay on top of your emails, you are not alone. Email management is particularly difficult as emails were designed for one-to-one communication. Smokeball organises that immense volume for easy access by all staff members. Allowing all members to see the latest email on a file means that your entire team can have informed conversations with clients or simply pick up where someone else left off.

​Smokeball will manage all the emails on the matter regardless of who sent or received the email. When you have multiple people working on the same file, you can see each other’s emails relating to a specific matter. This eliminates the headache of forwarding, cc’ing, saving to folders or printing. Effortlessly stay in the loop on each matter and easily address client inquiries on an email, even if you were not the original contact on the email thread.

Efficient email management and Outlook integration

​Smokeball’s seamless integration with Microsoft Outlook results in easy and automatic saving of emails to their specific file. No more email forwarding required for saving emails to the system.

​Instead, Smokeball intuitively connects right in your Outlook window. Simply type in the name of your file, and the email is there. Additionally, responses on that email chain will automatically filter into the same file, requiring much less work to save copies into the file. You will also have the choice as to whether and which email attachments follow the email into the Smokeball file.

Email management and outlook integration for lawyers
Email management software for lawyers

Email productivity and instant PDF creation

Smokeball can easily convert any document to a PDF before sending it as an attachment. Smokeball’s PDF creator also has the ability to combine multiple documents into one PDF for you.

​All emails and their attachments are saved into the matter for easy access by all staff. Never mistakenly send an email to a person that’s not associated to the matter. When you use Smokeball your email will always go to the correct contact on that matter.

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A firm favourite is the email management feature, which results in the automatic saving of emails to the relevant matter. This feature has been a huge time saver as we no longer have to search through our inboxes for matter-related communications. Smokeball intuitively connects right in your Outlook window and organises matter-related emails sent and received into one centralised area, removing the need to forward or save to a folder.

Jodi Allen

Allen & Searing Criminal Lawyers - QLD

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