Automatic Time Tracking

User-friendly online legal forms for smooth client intake

Automate data capture

Data collected from online legal intake forms is instantly stored in Smokeball, reducing errors and manual data entry.

Convert more leads

Stay on top of new enquiries with alerts and real time reporting - helping you respond faster and secure more clients.

Access a library of legal intake forms

Leverage a collection of digital intake forms tailored to different practice areas and jurisdictions.

Automatic time and activity tracking

AutoTime, Smokeball’s automatic time tracking technology, will revolutionise the profitability of your firm, across both your time billed and your fixed fee matters. Multiple large scale studies have shown that the average firm is only billing 2.02 hours per fee earner per day. With AutoTime firms are billing 4.1 hours per fee earner per day on average. This equates to an additional $135k per fee earner annually. For your fixed fee work, AutoTime will show you which matters and clients are profitable and show opportunities to focus on your best work. We see that at least 2 hours of billable work every day is lost due to untracked time spent on email management, firm document management, meetings, and then with delays in filling in timesheets. At Smokeball practice management software we believe you should be getting paid for the work that you do – especially when you’re using our best in class productivity tools to minimise administrative time and maximise efficiency.

Capture every billable minute with AutoTime

Eliminate manual time tracking with AutoTime

Automatic time capture while you work on a case
Record specific activity types and assign them to the appropriate matter
Add time entries from your phone when you're on the go.

Law Firm Time Tracking with Staff Activity Reporting

Gain complete visibility into your staff’s output, whether working remotely or in the office. By tracking all activity by each staff member on every matter, we can show you hour by hour, day by day, exactly what work is being performed in your firm.

Manage staff effectively no matter where they work
Balance workload across your team

Automatic Time Tracking for Fixed Fee Work

Fixed-fee law firms can now see where time is being spent and the true cost of performing the work for each client. Don’t overwork your staff on matters that simply are not paying off. Counsel your fixed-fee clients and manage their expectations based on real data from law firm insights. Also, learn from past fixed-fee data to smartly staff similar matters moving forward. Whether it's staffing adjustments or actual adjustments to your fixed fees, let Smokeball help navigate this difficult territory.

Get Paid Faster

AutoTime means spending less time tracking billable hours so you can invoice sooner and get paid faster.

• No more lost hours that go uncharged

• Control billable vs non billable charges

• Add card payment options to make it easier for clients to pay you sooner

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FAQs

Why are digital intake forms better?

Digital intake forms offer several advantages over paper-based forms or manual intake processes.

Here’s why they are better:

1. Efficiency and time savings

Clients complete structured intake forms at their convenience, ensuring all mandatory fields are filled. This eliminates the need to chase missing information and reduces back-and-forth communication.
Data is instantly captured and stored in Smokeball, eliminating manual data entry and errors

2. Accuracy and reduced errors

Digital forms ensure required fields are completed, preventing missing or incomplete information.
Formatting for data such as dates or addresses are standardised
No more time wasted deciphering handwriting or badly scanned documents

3. Better client experience

Clients can submit information from anywhere, anytime, on any device.

For law firms, switching to digital intake forms is a no-brainer— it speeds up client onboarding, reduces administrative work, and delivers a professional, modern experience.

AutoTime: Automatic Time and Activity Tracking