Manage your entire firm’s tasks, reminders and document workflows with one system. Save time, reduce errors and streamline your business.
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Data collected from online legal intake forms is instantly stored in Smokeball, reducing errors and manual data entry.
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Stay on top of new enquiries with alerts and real time reporting - helping you respond faster and secure more clients.
Leverage a collection of digital intake forms tailored to different practice areas and jurisdictions.
Smokeball legal practice management software makes it simple for you and your staff to stay on top of tasks and critical dates, so you never miss a deadline. Easily prioritise tasks at a glance, with the ability to quickly see what tasks are due for completion aside your calendar. This critical information is also emailed to you every day via a daily digest and can be accessed through your law firm mobile app.
You can delegate work by assigning tasks like MS forms automation or checking in on this month’s law firm KPI dashboard, and view your staff’s tasks so there is no panic if someone is suddenly away. This makes team collaboration extremely easy.
Smokeball's tasks and workflow feature helps you work smarter, not harder and gives you the tools necessary to escape the list tornado before you get swept away.
Smokeball categorises your “to do” list for every matter. Assign Tasks to yourself or other staff members. Include reminders and documents directly from the file and then transfer the document or email to others directly on the task. Set the next task on each matter as it's 'Next Step' to know where every single matter in your business stands.
Smokeball's task and workflows help you stay on top of important dates by arranging recurring to-do items into an automated sequence of tasks. To create a new task, simply click the ‘Task’ button on the action bar in Smokeball. Each task can then be broken down into subtasks to create simple to-do lists, and Smokeball users can also assign tasks to other members of their teams. When creating a new task, pass along information to your colleagues or simply remind yourself of the important details you and your co-workers need to complete the task.
With Smokeball’s Workflows, sets of Tasks are available to apply across your practice. Let Smokeball’s Workflows hand the correct Task, with documents included, to the correct person at the right time. Set Tasks against each other within the Workflows so that Tasks appear only when prescriptive Tasks have been completed.
From family law to estate planning, If you find yourself having to fulfil the same tasks day after day, the Workflow feature can be a major time saver. Workflows arrange your recurring to-do items into automated sequences of tasks, allowing you to stay organised no matter how much you have on your plate. Workflows can easily be applied to new and existing matters, and they can also be managed directly from the task area. With Smokeball Workflow, you’ll save valuable time, improve project consistency and create efficiencies in your business.
Do you have one place where you can see every task for the day? Are you constantly searching through notebooks, post-its, files and your emails? Those days are gone.With Smokeball's daily digest email feature, you will receive an email every morning covering all the upcoming tasks and events due that day. Our clients love to check this email via their phone on their way to work.
Digital intake forms offer several advantages over paper-based forms or manual intake processes.
Here’s why they are better:
1. Efficiency and time savings
2. Accuracy and reduced errors
3. Better client experience
Clients can submit information from anywhere, anytime, on any device.
For law firms, switching to digital intake forms is a no-brainer— it speeds up client onboarding, reduces administrative work, and delivers a professional, modern experience.
Smokeball Payments is Legal Payment Software that allows your firm to securely accept online credit, debit payments directly from invoices, intake forms, your client portal, or a secure link. It's designed for law firms and fully integrated into your Smokeball workflow.
Smokeball Payments helps your firm get paid faster and spend less time chasing invoices. It reduces admin, simplifies reconciliation, and gives clients more convenient ways to pay- leading to smoother billing and improved cash flow.
There are no monthly fees for Smokeball Payments. You simply pay a transaction percentage and a small per-transaction fee. See full pricing details here.
You can choose to absorb these fees or pass them on to your clients as a surcharge.
Clients can pay using credit or debit cards from Visa, Mastercard, or American Express. Payments can be made through digital invoices, online intake forms, QR codes on printed invoices, or directly via the client portal.
Yes. Payments enables you to collect payments to trust from your clients.
Payments are securely processed by FeeWise, our trusted legal payments partner. Your client's data is encrypted and handled in accordance with PCI DSS standards.
To apply, you must be an authorised principal who owns 25% or more of the firm. You'll need to provide basic firm and identification details, along with your nominated operating and/or trust account details.
Yes. Your firm can choose whether to absorb the transaction fee or pass it on to the client as a surcharge. This gives you flexibility over how payment costs are managed.
Yes. Payments are securely processed through FeeWise, a PCI DSS-compliant provider. Your client's card details are encrypted and never stored in Smokeball, ensuring a secure experience for both your firm and your clients.
Smokeball Payments is currently available to firms in Australia, the United Kingdom, and the United States. It's available to firms using eligible Smokeball plans. Access to apply is limited to principals who own at least 25% of the firm.
Smokeball integrates with both desktop and web-based Microsoft apps, depending on your plan:
Yes. Smokeball syncs with both Outlook desktop calendars and Outlook 365 web calendars, so your appointments and court dates are always kept up to date.
Here's a quick guide:
Book a live personalised demo to see how Smokeball can help you run your best firm.
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