Managing your conveyancing matters couldn’t be easier with Smokeball eConveyancing Software.
You can run conveyancing matters electronically, giving you greater work flexibility, reducing paperwork and automating those everyday conveyancing tasks.
All contacts, events, documents, emails and searches are saved centrally to allow for easy collaboration on conveyancing matters.
Leasing Matter Type is now available! This means that you can save and access all relevant documents and correspondence relating to your Leasing Matter in one convenient location.
Tasks and workflow
Stay on top of conveyancing tasks.
We make it simple for you and your staff to stay on top of conveyancing tasks and critical dates so you never miss a deadline.
Easily prioritise tasks at a glance, with the ability to quickly see what tasks are due for completion aside your calendar. This critical information is also emailed to you every day.
You can delegate work by assigning tasks to other staff, and view your staff’s tasks so there is no panic if someone is suddenly away. This makes team collaboration extremely easy.
Integrated Searching and eConveyancing with PEXA
Complete your conveyancing matter electronically from start to finish with Smokeball eConveyancing software.
Easily order all your conveyancing searches through our seamless integration with InfoTrack, a technology company with a leading SaaS platform that provides intelligent property searches and automated workflow for conveyancers. From basic Title Searches, automated property certificates, to electronic contracts and eConveyancing.
All search results and cost recoveries are permanently saved back into the matter. You can compile documents into a single PDF and email off with the click of a button.
eConveyancing and PEXA Integration: the most advanced in the market.
Create and manage PEXA workspaces directly through our seamless InfoTrack integration. When creating a PEXA workspace, all your matter information will pre-populate, saving you up to 30 minutes of data entry.
More on our PEXA integration.
View our eConveyancing guide.
Automated forms and precedents
We integrate with Microsoft Word.
Integrating with Microsoft Word, conveyancing documents can be created in seconds. With all the automated forms and precedents you need saved as templates, all company documents will become standardised so everyone produces consistent, quality work.
Matter information seamlessly merges with government forms, precedents or correspondence saving you significant time and reducing errors. You can also customise and add your own precedents.
We have a team of experts who update all the forms so you will always be using the current version.
See all your settlement financials on one simple screen.
Settlement financials are made extremely easy.
We are the only conveyancing software program to provide ‘one place’ to prepare & see all your settlement financials (adjustments & cheques), rather than switching back and forth between screens.
Using advanced calculators you can calculate your adjustments, amounts required to settle, reconciliation and create your cheque directions with ease.
We integrate with Microsoft Outlook.
Emails are automatically saved to the matter, so everyone always has access to the latest correspondence. You can respond to a client’s email even if you were not the original contact on the email.
Smokeball works seamlessly with Microsoft Outlook, so you can continue to use your Outlook account.
Mobility and Cloud Technology
Use the latest cloud technology.
Available on a PC, tablet or smartphone, you will have the freedom to work from anywhere. Cloud technology means all data is available almost immediately on all your devices in any location.
Live data synchronisation allows multiple users to work seamlessly on the same matter without any delay.
You can back up your data locally within one click or simply request a copy anytime. View Smokeball's ‘ Cloud Software Guide'.
Smokeball Mobile Phone App:
The Smokeball mobile app allows you to access your matters on the go. By having important information about your matters and clients at your fingertips, Smokeball helps you better service your clients:
The mobile app is available for free on iPhone and Android.
Training and Support
Stellar support by industry professionals who care.
Moving to a new conveyancing software system requires experienced experts to help you, so our Support Team is ready to assist and train you.
We recently took a survey our clients and we found:
Our Support Team have conveyancing experience and exceptional industry knowledge, and are always only a phone call away. For ongoing support you will receive unlimited phone assistance every business day. We also offer free training all year round and an up-to-date Support Hub for useful articles, training videos and more.
Billing & Trust Accounting
Manage your trust account with ease.
Smokeball’s Legal Trust Accounting enables you to manage your trust account with ease and be compliant. You will also be able to reconcile your trust account as often as you wish, plus have access to a number of comprehensive financial reports for your invoices and accounts.
Track all Fees and Expenses
Smokeball Billing’s timesheet is designed to help you enter multiple fees and expenses quickly and painlessly. You can set up
pre-defined activities, fixed fees, and expense types to suit your firm.
Smokeball will automatically track your time directly back to your matter on all activities such as emails read and drafted, documents drafted and events. You’ll then be able to create detailed reports on what you’ve worked on per day, by staff member and matter.
Invoice creation makes it simple to customise the style and content of your invoices. Bulk invoicing speeds up the billing process allowing you to create multiple drafts or finalised invoices ready for review in seconds. Our pre-billing feature also helps you save drafts for later review by you or another colleague. Learn more about Smokeball Billing.