Managing your matters couldn’t be easier with Smokeball Legal and Conveyancing Software.
You can run matters electronically, giving you greater work flexibility, reducing paperwork and automating those everyday tasks. All contacts, events, documents, emails and searches are saved centrally to allow for easy collaboration on matters.
Tasks and Workflow
Stay on top of all legal and conveyancing tasks.
We make it simple for you and your staff to stay on top of tasks and critical dates so you never miss a deadline.
Easily prioritise tasks at a glance, with the ability to quickly see what tasks are due for completion aside your calendar. This critical information is also emailed to you every day.
You can delegate work by assigning tasks to other staff, and view your staff’s tasks so there is no panic if someone is suddenly away. This makes team collaboration extremely easy.
The 'Daily Digest' Email
Receive a "Daily Digest" email every morning.
Receive an email every morning with a list of tasks and events due that day. Our clients love to check this email via their phone on their way to work.
Complete your conveyancing matter electronically from start to finish with our eConveyancing software. We're offering you and efficiencies with a variety of eSettlements options.
Easily order all your conveyancing searches through our seamless integration with InfoTrack, a technology company with a leading SaaS platform that provides intelligent property searches and automated workflow for conveyancers. From basic Title Searches, automated property certificates, to electronic contracts and eConveyancing.
All search results and cost recoveries are permanently saved back into the matter. You can compile documents into a single PDF and email off with the click of a button.
Electronic Settlement Integration
Sympli (coming soon) and PEXA Integration: the most advanced in the market.
Create and manage PEXA workspaces directly through our seamless InfoTrack integration. When creating a PEXA workspace, all your matter information will pre-populate, saving you up to 30 minutes of data entry.
View our Paperless Conveyancing guide.
Automated Forms and Precedents
We integrate with Microsoft Word.
Integrating with Microsoft Word, conveyancing documents can be created in seconds. With all the automated forms and precedents you need saved as templates, all company documents will become standardised so everyone produces consistent, quality work.
Matter information seamlessly merges with government forms, precedents or correspondence saving you significant time and reducing errors. You can also customise and add your own precedents.
We have a team of experts who update all the forms so you will always be using the current version.
See all your settlement financials on one simple screen.
Settlement financials are made extremely easy.
We are the only conveyancing software program to provide ‘one place’ to prepare & see all your settlement financials (adjustments & cheques), rather than switching back and forth between screens.
Using advanced calculators you can calculate your adjustments, amounts required to settle, reconciliation and create your cheque directions with ease.
We integrate with Microsoft Outlook.
Emails are automatically saved to the matter, so everyone always has access to the latest correspondence. You can respond to a client’s email even if you were not the original contact on the email.
Smokeball works seamlessly with Microsoft Outlook, so you can continue to use your Outlook account.
Mobility and Cloud Technology
Use the latest cloud technology.
Available on a PC, tablet or smartphone, you will have the freedom to work from anywhere. Cloud technology means all data is available almost immediately on all your devices in any location.
Live data synchronisation allows multiple users to work seamlessly on the same matter without any delay. You can back up your data locally within one click or simply request a copy anytime.
View Smokeball's ‘ Cloud Software Guide'.
Smokeball Mobile Phone App:
The Smokeball mobile app allows you to access your matters on the go. By having important information about your matters and clients at your fingertips, Smokeball helps you better service your clients:
The mobile app is available for free on iPhone and Android.
Training and Support
Stellar support by industry professionals who care.
Moving to a new conveyancing software system requires experienced experts to help you, so our Support Team is ready to assist and train you.
We recently took a survey our clients and we found:
Our Support Team have legal experience and exceptional industry knowledge, and are always only a phone call away. For ongoing support you will receive unlimited phone assistance every business day. We also offer free training all year round and an up-to-date Support Hub for useful articles, training videos and more.
Do you know if you’re making money on your matters? Tracking performance and profitability can seem like an impossible task for a busy small business owner. The performance tracking in Smokeball takes into account all staff’s time and activities and gives you an accurate view of profitability, even if you charge fixed fees.
Fixed-fee businesses can now see where time is being spent and the true cost of performing the work for each client. Our dashboards give you incredible insights into the actual amount of work you and your staff are performing for each client.
See the profit.
Over time you will see which clients and practice areas are the most profitable. Learn where you need to increase focus on specific areas or clients.
Billing and Trust Accounting
Manage your trust account with ease.
Smokeball’s Legal Trust Accounting enables you to manage your trust account with ease and be compliant.
You will also be able to reconcile your trust account as often as you wish, plus have access to a number of comprehensive financial reports for your invoices and accounts.
Track all Fees and Expenses
Smokeball Billing’s timesheet is designed to help you enter multiple fees and expenses quickly and painlessly.
You can set up pre-defined activities, fixed fees, and expense types to suit your firm.
Smokeball will automatically track your time directly back to your matter on all activities such as emails read and drafted, documents drafted and events. You’ll then be able to create detailed reports on what you’ve worked on per day, by staff member and matter.
Invoice creation makes it simple to customise the style and content of your invoices. Bulk invoicing speeds up the billing process allowing you to create multiple drafts or finalised invoices ready for review in seconds. Our pre-billing feature also helps you save drafts for later review by you or another colleague.
Seamless integration with MYOB Essentials and Xero
With Smokeball you can be confident all your billing activity will be recorded. Our seamless integration with MYOB Essentials and Xero ensures that you can look after your client's money safely.
With Smokeball’s integration with Fujitsu ScanSnap desktop scanners, it is now possible for you to get hard copy documents into Smokeball in a snap. No more saving to your desktop, no more drag-and-drop, and no more wasted time. Smokeball and ScanSnap let you scan directly into a Smokeball file without ever leaving your desk. Increase your productivity and take your firm paperless with Smokeball and ScanSnap.
Email Marketing with Campaign Monitor
Through Smokeball's integration with Campaign Monitor you can quickly create marketing campaigns for the groups of contacts you store within the software.
Access an array of templates to give your target audience a professional marketing product and reporting detailing the effectiveness of your email campaigns.